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VALLEY ART GALLERY

A Community of Artists

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Board of Directors 2017-2019

By Law Section 1- 7

Section 1. The officers of the Gallery shall consist of a President, Vice President, Secretary, Treasurer, and Board Member At-Large, who shall be elected by the membership to serve for a term of two (2) years beginning January 1 of each odd numbered year, or until their successors are elected. 

 

President: Hattie Stoddard

 Section 2. The President shall preside at all Gallery meetings, by virtue of the office; be chairperson of the Board of Directors; call to order, conduct and adjourn the meetings according to proper order; present at each meeting of the organization a report of the work of the organization; see that all books, reports and certificates that are required by law are properly kept or filed; be one of the officers who may sign checks or drafts of the organization, and have such powers as may be reasonably constructed as belonging to the chief executive of any organization.

Vice President: Floyd Snyder

Section 3. The Vice President shall, in the absence of the president, assume all the duties and responsibilities of the President, and shall assume other duties assigned by the Board, unless unable to perform, and then shall delegate such duties to responsible parties.]

Secretary:  Jill Iversen

Section 5. The Secretary shall keep the minutes and accurate records of the Gallery and file in the appropriate record books, file any certificate required by any statue, federal or state; be the official custodian of the official records and seal; shall take roll-call of members in attendance at the board meetings and shall send a copy of all meeting minutes to the officers and attendees for approval; shall conduct nominating of Board of Directors process and voting procedures and shall present to the Board of Directors any communication which shall be addressed to the organization.

Treasurer:  Patricia Smith

Section 6. The Treasurer shall receive all monies belonging to the Gallery and disburse all funds as needed upon approval by the board. All funds shall be deposited in the name of the Gallery in the designated bank. The treasurer shall maintain a permanent record of the Gallery accounts and keep this record accessible at all times. A financial report shall be presented to the board at each Board meeting. The treasurer shall pay bills and assist in preparing year-end annual budget and ensure that all state and federal tax forms are completed and filed for the fiscal year. With the assistance of a qualified accountant and the Financial Advisor and with approval by Board, all financial records shall be subject to audit on an annual basis.

At-Large: Kathryn Scott

Section 7. The board member “At-Large” will be a person selected by the membership for his/her significant range of familiarity with the business and organizational environment of the Santa Maria area. The board member At-Large will attend regular board meetings, be a member of Valley Art Gallery and have the same voting rights as all other board members. The board member At-Large will assist Valley Art Gallery in matters of business and help steer the organization toward our proper place in the community.